Software Updates

Information on the latest software upgrade from our technical team.

Add a Video Room URL to Parent Appointment Schedules

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Schools who prefer to use their own video meeting rooms, perhaps with Zoom or similar, can show the URL for the teachers ‘video rooms’ on parents’ appointment schedules, making it easy for parents to join their video appointments.

School administrators simply need to add URLs for these ‘video rooms’ to the admin area (of Parents Booking) via the Teachers page, and these URLs will then be shown to parents as part of their print, e-mail or web-page confirmation when parents’ evenings are created (or by pressing ‘Update’ on the Dashboard > Options > Edit the Teachers page, to import these ‘video room’ URLs into previously set up parents’ evenings).

Bulk-Add Breaks and Bulk-Extend Teacher Appointment Schedules

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One of the new features in Parents Booking’s most recent release allows administrators to add breaks and extend appointments for groups of teachers, at once, in just a few clicks. This saves the administrator from having to make these changes teacher-by-teacher, and it’s something both simple and effective that we’ve found schools have been looking for recently.

Once you have a parents’ evening set up, find this functionality at: Dashboard > Options > Print, Email, Block Out and Extend Teachers > Mass Block/Extend.

Video Call Testing/Settings

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With hundreds of schools, and tens of thousands of parents using Parents Booking for their parent-teacher meetings, and with these being video meetings very often, we’ve been adding new features to help parents and teachers test their “device” (laptop/PC, Mac, iPad/iPhone, Android), in the simplest way possible, before having their video meetings. The below video shows you how…

Adding a gap / ‘buffer’ time between appointments

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One of the most-requested features this academic year, due to schools having video meetings in often multiple-hour sessions, has been to be able to add a small gap of time between appointments.

This is now possible. Next time you create a parents’ evening you’ll notice a ‘buffer time’ feature. Simply use this to add a small gap between appointments.

Asking for parent phone numbers, for telephone meetings

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If you would like to use Parents Booking to help facilitate telephone meetings, in the place of ‘in-person’ meetings, or video meetings, we can help.

In the Admin Area, go to: Set Up School > Parent Login Method. On this page tick “Mobile Phone”.

This will activate a new field on the parent login page which asks for the parent’s mobile number. The mobile number input by the parent will then show on the teachers’ appointment schedule. Et voila!

New Features for 2020/21

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Welcome back!

We have spent the last six months building lots of exciting new features for Parents Booking (which, as you may know, is our new name).

To help explain these changes, this blog article covers them all. You can click on a topic and more information will be opened in a new tab.

List of changes in the latest Parents Booking release:

If you have any questions please do contact hello@parents-booking.com or support@parents-booking.com.

Disconnect Students from Old Teachers/Classes

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Disconnect Teachers

Our newest software release showcases a great new feature which automatically “disconnects” students from their old teachers/classes.

Let’s begin with an example: You uploaded the whole school’s data four months ago, and now it’s time for a new parents’ evening (whether that’s just for a year group or the whole school). No doubt class lists will have changed, for example students joining/leaving classes, ‘rotations’ meaning classes are now taught by different teachers, or even staff joining/leaving the school. In the past this might have meant your students and classes were still “linked” to the wrong teacher.

By default, from now on, any data upload you run will automatically “disconnect” students from their “old” teachers and classes. This means that Parents Booking will take for granted that the data you are uploading is the whole and honest truth. This should make parents’ evenings extremely accurate, and mean schools have an even easier time setting up parents’ evenings.

However, be careful. Under certain circumstances, for example if you choose to upload some data for just one subject, the students you upload will be disconnected from all their other teachers/classes UNLESS you un-tick the “Remove students from their old teachers/classes” setting at the top of the Upload Data page, before you run the upload.