Netmedia is fully compliant with the General Data Processing Regulations (GDPR) and associated law changes.

Customers should note that it is business as usual when it comes to the Parents’ Evening Booing System and the consequences related to the GDPR. Please simply ensure that your school has sought its own consent from teachers, parents and students where necessary.

Below is a link to our Privacy Notice, which should be all that you (the school) or parents and teachers using our system require to understand our commitment to privacy and all legal rights.

We are of course registered with the Information Commissioner’s Office, with our reference number being ZA168073.

Our Privacy Policy

You can download our Privacy Policy or read it online here.

Data Storage

If you are interested in where we store you data, we use Amazon AWS’ EU servers, which are in Ireland. Cloud server use presents a variety of benefits including physical access data breach prevention.

Amazon AWS is an extremely reputable and well-known cloud server brand, one which carries with is a extremely high level of security, and their credentials are readily available. We employ our own encryption and security on top of what Amazon AWS offer. Only our database sever admin, who has his user access via a fixed/static IP Addresses, has access to the servers, database and customer data. He has a career without blemish. No other colleagues have access to the database server.

We run an automated database image backup daily.

Finally, in line with the Data Protection Act and GDPR, our Privacy Policy (linked above) states in part 4 that data is only held for as long as it is required, and only used for the purposes which are outlined in our Privacy Policy. When a customer (school) ends its subscription we will delete all associated personal data (parents, students and teachers) if the school does not do so.

Data Security

In terms of our own security information, we encrypt your school’s data both while it is in transit and at REST. We also use a 2048 bit Secure SSL connection for access by parents, teachers and the school. Provided schools are secretive of their login information, your data is very safe.

Netmedia and Amazon AWS staff are subject to both pre-employment and on-going background checks for social security; criminal convictions; the Office of Foreign Asset Control list; the Bureau of Industry and Security list and the Office of Defence Trade Controls debarred list. New hires are also subject to education history and employment history checks. Contractors and others who may have access to customer authored data are subject to these same checks. Staff are also trained on legislation changes by our company lawyer.

Questions?

If you have any specific questions related to GDPR that are not covered here or in our above policies, please feel free to contact us at: info@netmedia.co.uk.